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Rules of Procedure of the Executive Committee of PUIC

 

 COMPOSITION

RULE 1
The composition and election of the substitute members of the Executive Committee shall be in accordance with Article 11 of the Statute of the Union.
   
MEETINGS
RULE 2
1.    The Executive Committee shall meet in ordinary meetings at least twice a year with the presence of at least ten of its fifteen members.

2.    It shall be convened in extraordinary meetings by the Chairman if he deems it necessary or if one of its members so request and the request is supported by a majority of the Committee members.

RULE 3
1.    The Conference shall define the date and the venue of its ordinary meetings.

2.    The date and the venue of extraordinary meetings shall be defined by the Chairman in agreement with the members of the Committee.

CHAIRMANSHIP
RULE 4
1.    The Speaker of the host Parliament shall preside over the Executive Committee assisted by two Vice-Chairmen elected from among the participating members

2.    In case of absence of the Chairman or delegate of the host country by death, resignation or loss of parliamentary mandate, his task shall be assumed by the Vice-Chairman, elected from the geographic region scheduled to assume the Chairmanship of the next annual session of the General Committee according to Rule 11/2 of the Rules of Procedure of the PUIC General Committee.

RULE 5   
1.    The Chairman shall open, adjourn and close the meetings; he shall direct the work of the Committee, ensure respect for the rules, call upon members to speak, put matters to the vote announce the results of the voting and declare sessions closed. His decisions on these matters shall be final and shall be accepted without debate.

2.    The Chairman shall decide in all cases not covered by these Rules, and that his decisions shall not contradict the PUIC Statute of the Union and the Rules of Procedure of the Conference and the General committee.
 
AGENDA
RULE 6
1.    The provisional agenda of each meeting shall be fixed by the Secretary General in agreement with the Chairman. It shall be communicated to the members of the Committee at least one month before the opening of each ordinary meeting.
2.    Any member of the Executive Committee may request the inclusion of supplementary items in the agenda.
3.    The agenda of each meeting shall be adopted by the Executive Committee at the opening of its first session.

DELIBERATIONS, QUORUM, VOTE
RULE 7
The members of the Executive Committee shall deliberate in secret.
 
RULE 8
The Executive Committee shall adopt its decisions, resolutions and recommendations shall by consensus, to the extent possible, otherwise by a two-third majority of its members present and voting.
 
RULE 9
1.    The Executive Committee shall normally vote by show of hands. However, if the Chairman deems it necessary or if one member of the Committee so requests, a secret ballot shall be held.
2.    In case of voting, only positive and negative votes shall be taken into consideration.

RULE 10
In the interval between sessions, the Chairman, acting through the Secretary General, may, if necessary consult the Executive Committee members by correspondence. For the result of this consultation to constitute a valid decision the Secretariat must have received replies from at least ten members of the Committee within 20 days of the date of dispatch of the communication by which they were consulted.

GENERAL SECRETARIAT
RULE 11
1.    The Secretariat of the Union shall receive or prepare all documents necessary to the deliberation of the committee and shall distribute them to its members in Arabic, English and French. It shall ensure the simultaneous interpretation of the debates in these three languages.
2.    It shall propose provisional report of each meeting to be sent to the chairman for his approval within 45 days after each meeting and submit the approved report to the members of the Committee.

AMENDMENT AND OPERATION OF THE RULES
RULE 12
1.    Any member may propose amendments to these Rules.
2.    Any request to amend the Rules of procedure shall not be considered unless formulated in writing and sent to the members by the Secretariat of the Union at least three months before the meeting of the Executive Committee.

COMPOSITION
RULE 1
The composition and election of the substitute members of the Executive Committee shall be in accordance with Article 11 of the Statute of the Union.
    
MEETINGS
RULE 2
1.    The Executive Committee shall meet in ordinary meetings at least twice a year with the presence of at least ten of its fifteen members.

2.    It shall be convened in extraordinary meetings by the Chairman if he deems it necessary or if one of its members so request and the request is supported by a majority of the Committee members.

RULE 3
1.    The Conference shall define the date and the venue of its ordinary meetings.

2.    The date and the venue of extraordinary meetings shall be defined by the Chairman in agreement with the members of the Committee.

CHAIRMANSHIP
RULE 4
1.    The Speaker of the host Parliament shall preside over the Executive Committee assisted by two Vice-Chairmen elected from among the participating members

2.    In case of absence of the Chairman or delegate of the host country by death, resignation or loss of parliamentary mandate, his task shall be assumed by the Vice-Chairman, elected from the geographic region scheduled to assume the Chairmanship of the next annual session of the General Committee according to Rule 11/2 of the Rules of Procedure of the PUIC General Committee.

RULE 5    
1.    The Chairman shall open, adjourn and close the meetings; he shall direct the work of the Committee, ensure respect for the rules, call upon members to speak, put matters to the vote announce the results of the voting and declare sessions closed. His decisions on these matters shall be final and shall be accepted without debate.

2.    The Chairman shall decide in all cases not covered by these Rules, and that his decisions shall not contradict the PUIC Statute of the Union and the Rules of Procedure of the Conference and the General committee.
 

AGENDA
RULE 6
1.    The provisional agenda of each meeting shall be fixed by the Secretary General in agreement with the Chairman. It shall be communicated to the members of the Committee at least one month before the opening of each ordinary meeting.
2.    Any member of the Executive Committee may request the inclusion of supplementary items in the agenda.
3.    The agenda of each meeting shall be adopted by the Executive Committee at the opening of its first session.

DELIBERATIONS, QUORUM, VOTE
RULE 7
The members of the Executive Committee shall deliberate in secret.
RULE 8
The Executive Committee shall adopt its decisions, resolutions and recommendations shall by consensus, to the extent possible, otherwise by a two-third majority of its members present and voting.
RULE 9
1.    The Executive Committee shall normally vote by show of hands. However, if the Chairman deems it necessary or if one member of the Committee so requests, a secret ballot shall be held.
2.    In case of voting, only positive and negative votes shall be taken into consideration.

 RULE 10
In the interval between sessions, the Chairman, acting through the Secretary General, may, if necessary consult the Executive Committee members by correspondence. For the result of this consultation to constitute a valid decision the Secretariat must have received replies from at least ten members of the Committee within 20 days of the date of dispatch of the communication by which they were consulted.

GENERAL SECRETARIAT
RULE 11
1.    The Secretariat of the Union shall receive or prepare all documents necessary to the deliberation of the committee and shall distribute them to its members in Arabic, English and French. It shall ensure the simultaneous interpretation of the debates in these three languages.
2.    It shall propose provisional report of each meeting to be sent to the chairman for his approval within 45 days after each meeting and submit the approved report to the members of the Committee.

AMENDMENT AND OPERATION OF THE RULES
RULE 12
1.    Any member may propose amendments to these Rules.
2.    Any request to amend the Rules of procedure shall not be considered unless formulated in writing and sent to the members by the Secretariat of the Union at least three months before the meeting of the Executive Committee.